A good venue can either make or break your event. For example, many venues work better for some events than they do for others. When you host your next corporate event, be sure to choose one that suits your needs. The right venue will enable you to host an event with minimal stress and to have fun in the process.
When looking for an event location, start by researching your prospective venues. Make a note of the positives of each venue, and try not to overlook the glaring problems that could hurt your event. Finding the best venue can take time, but knowing what issues to be wary of makes this easier. Here are 6 red flags that you should keep your eyes open for before you select your next corporate event venue in San Diego.
The internet has made it much easier now to express how you feel about a product or service through online reviews and social media posts. When you’re hunting for a new venue for an upcoming corporate event, keep an eye out for what people have said about it on the internet.
Not everything you find on the internet is true, but use the number of different perspectives to make your own judgment call. Everyone on the internet is not a troll so listen to what they have to say. There is almost always something of value to take away from what you read.
You should stay clear of a venue if you see a number of different reviews that highlight recurring issues. It is also helpful to avoid venues that don’t have any reviews online. It’s best if you don’t risk your event on a place that no one seems to say anything about.
Keep an eye on the positives mentioned in the reviews. They should be things that you consider important for your event. Your aim is to get the best venue you can within your budget.
If one of your prospective venues has not hosted a corporate event before, pay attention to the way they discuss what they are willing to do for your event. They should be prepared to work alongside you to host the best event possible.
If their manner of negotiation is not indicating flexibility in accommodating your needs, then remove the venue off your list. It will only lead to further hiccups in your working relationship, and it can affect the outcome of your event.
When you are invited to an event, one of the things that come to your mind is how to get there. If we plan on taking our cars, then parking is another question that comes up. How many times have we attended an event and spent 30 minutes trying to find just enough space to squeeze in and park our cars
When you are planning your next corporate event, keep this in mind. The last thing you would want is your guests to avoid RSVPing because they learn you have not thought through the event venue parking. Fewer people attending your event mean that your estimates of expected guests decreases, making food, drinks, and space go to waste.
Empty seats also don’t leave a good impression on the guests that do attend. It will seem like people aren’t interested enough in your company to attend the event that was held. To remedy this, make an estimate of the number of cars that you’re expecting to show for your event, and choose a venue that will accommodate, or has ample street parking.
You can find people using their phones almost anywhere you go today. It has become a big part of our lives and is almost inescapable in any part of the world. It’s in your best interest to keep that in mind when picking out a venue. You need to keep your guests happy, even if that means them using their mobile phones.
Make sure that mobile service connectivity is solid at your prospective venue. If you can’t find what others have to say about it, make a quick visit and see for yourself. When you do a site visit, look at the service bars on your phone in different parts of the venue. You don’t some of your guests to be happy while others aren’t.
If your corporate event is another city than the one your company is based in, or if you’re expecting guests from another city or country, look for a venue that has good and affordable accommodation nearby. You’re not looking for something too fancy, but it should be better than a cheap motel that can make them question their worth to you.
This is even more important if your event extends for a series of days. If the venue is far from the city, guests can choose to stay in a hotel close by to save the travel time.
It is impossible to expect what will happen in the future, so it’s best to plan to bear that in mind. You don’t want to be stuck paying extra money for problems that you weren’t expecting to occur in the first place. It’s good to hope that your event works out smoothly, but it’s smart to plan for the worst.
This is why it is important that you pay the extra money for event insurance. It is optional in some event space rental fees, but you’re doing yourself a lot of favors by making it a must for your event. Event insurance will take care of any of the costs that come due to any unforeseen and unfortunate circumstances that may come up. You can also look into third-party insurance plans if a venue doesn’t offer event insurance.
The planning process before an event is a key factor in determining how the event will go. Do your research and choose the best venue you can. From there, expect things to go a lot smoother when all things are considered beforehand.
Amanda McPhail runs the booking team for deck655 – a sophisticated prom and outdoor party venues. Amanda has longstanding expertise in the wedding and event industry, and she enjoys blogging about the latest trends and industry topics.
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