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Musician coverings - event planner perceptions

Hello everyone,
I have a question I'm hoping you could respond to - especially the wedding and event planners.
I'm wondering how you address musician coverings (umbrellas/tents) for an outdoor event with your clients?
Is this something that is standard for you, that you just explain has to be taken care of, or do you address it as something optional? (I understand that obviously this would depend on the venue).
Our contract is very specific regarding our needing to be covered. I can't count how many times we've been stuck in iffy weather and could only go on because we were covered.
I've recently had several clients ask if this is really necessary. We feel that it is. I just wondered if this is something generally discussed with clients, or if they are feeling broadsided when they see the request for covering in our contract.

I'd love to hear all of your thoughts on this.
Thanks!
MaryAnn

Replies to This Discussion

Permalink Reply by A Touch of Bliss on April 29, 2009 at 12:45pm

I haven't had an issue with this in the past, but I think that would be a fine addition to your contract and very fair!

Permalink Reply by Vail Valley String Quartet & Tri on April 29, 2009 at 5:07pm

While it is included in my contract, I'm wondering if other musicians you've worked with do the same, and/or if this is something which planners discuss with their clients as they discuss musical needs etc.

Permalink Reply by Kelly Karli on April 30, 2009 at 6:27pm

Hi Maryann,
As a wedding planner I make to find out if they have armless chairs and umbrellas, if they don't I also try to find out how to get then. I think even having that as a requirement clause in your contract is more then reasonable. Hope all is well!

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